Date of last review: May 2018
This notice is to help you understand how and why we collect your personal information and what we do with that information. It also explains the decisions that you can make about your own information.
Studio Cambridge, hereinafter referred to as ‘the Company’, is the Data Controller of the personal information you provide to us. This means the Company determines the purpose for which, and the manner in which, any personal data relating to you is to be processed. Processing means any operation that is performed upon personal data, such as collection, storage and use.
Personal information is information that the Company holds about you and which identifies you. This includes information such as your name, date of birth, address and telephone number.
We process personal information under one of the following legal bases set out in the General Data Protection Regulation (GDPR) and UK laws:
This means that the processing is necessary for the performance of the contract or agreement between you and the Company.
This means that the processing is necessary for legitimate interests except where the processing is unfair to you. Specifically, the Company has a legitimate interest in:
In addition, your personal information may be processed for the legitimate interests of others. For example, we may use information about you when investigating a complaint made by a student.
The Company may process your information in order to comply with a legal obligation, for example complying with child protection laws. We may also have to disclose your information to third parties such as the courts, the local authority or the police where legally obliged to do so.
Special categories of personal data
We may collect and hold your religion information which is within the special categories of personal data. We do not share this information with anyone and only use it internally to appropriately address occasional requests by students and visitors with regard to religious needs and preferences.
We may share your information with students and their parents, agents and group leaders, including: name; home address; email address; telephone number; if you have children or pets; personal hobbies; profession. We may share your date of birth if required for obtaining visa for students.
We may also share your information with taxi companies, including: name, home address and telephone number.
Occasionally, the Company will need to share your personal information with relevant authorities such as Local Safeguarding Children Board or police.
If we or our service providers store or transfer any information out of the European Economic Area (EEA), it will only be done with the relevant legal instruments or permissions being in place.
We will keep a record of the majority of your personal information up to 2 years from the date your contract with the Company is terminated, but in some circumstances we may keep information for a longer time. We would only do this if we had a good reason and only if we are allowed to do so under data protection law.
From May 2018, you are able to make various decisions about your information. Some of these are new rights whilst others build on your existing rights. Your rights are as follows:
If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact the Data Compliance Officer by email firstname.lastname@example.org or telephone +44 1223 369701.
Requests will be dealt with by the Data Compliance Officer, and will be responded to within a reasonable period, not longer than 30 days.
If you are not satisfied with the way your request was handled, you have the right to lodge a complaint with the supervisory authority, details of which are given below:
Information Commissioner’s Office
Telephone: +44 303 123 1113
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